PA/Secretary

Job Description:
PERSONAL ASSISTANT/SECRETARY - Support Senior Mgt
Location: Tuas

Maintains communication with clients via phone and handles routine inquiries in Account’s Manager absence
Handles client inquires, provide necessary information, and interfaces with the customer on routine matters
Follow up on client projects and assists in the preparation of client presentations
Calculates prices and develops systems to maintain pricing files
Files and maintains client agreements, contracts, rebates, confidentiality agreements
Entering and administration of projects in Project Master
Develops systems to maintain pricing files
Manages samples and market product for projects and market tests, including tracking of sample production, keeping the Account Managers informed
Expenses budget tracking and reporting
Extracting of monthly sales reports and support with the sales budgeting process
Consolidation of monthly and quarterly business vitality reports
Act as backup during the absence of another assigned Commercial Assistant
To maintain tight follow-up on outstanding issues and ensure timely updates status and progress to supervisor, colleagues and customers
To provide administrative support for the assigned commercial team, ensuring smooth operations for positive business impacts
Take proactive action and collaborate with commercial team and various departments to close gaps within the stipulated service standard
Participate in ad-hoc projects and assist the supervisor on any other duties assigned


5 days work week
Transport: Islandwide transport pick up at AMK, Novena, Woodlands, CCK, Bukit Batok, Lakeside, Chinese Garden Jurong East

Requirements:
Secretarial / PA (to Commercial Director) – about 20% to 30%
Prepares and organize client meetings, accommodation and travel arrangements
Help the Commercial Director with the flight/travel arrangements
Manage the calendar, arrangement of appointments/meetings
Help with preparation of presentation
Diploma in Business or Secretarial or equivalent preferred
3 to 5 years of related administrative and secretarial experience
Good IT skills in particular MS Excel and Powerpoint
Good attitude, flexible and willing to go the extra mile in getting things done


If you are experienced, competent in the above role, you are invited to send your MS Word format resume to linda.seng@manpower.com.sg stating the position applied for in your email subject header.