Administrative Executive

Job Description:

-Administrative Executive (Lease Admin - BAC)
-Responsibilities:
• To prepare tenancy documents such as:
(a) tenancy agreements (new/renewal leases)
(b) side letters in relation to the tenancy agreement
(c) process stamping of tenancy agreements
(d) completing agent’s commission form
(e) pre-termination/termination letters to tenants
(f) recoup agent’s commission paid for pre-termination leases
(g) any other documents in relation to the tenancy
• Setup and maintain database of all tenants for continuing contact mailing ready. (e.g. Tenant Master in Bios program)
• Proper documentation and implementation of processes for smooth operation of lease admin activities such as:
(a) ensure all tenant’s records and record of leased units are updated regularly in Bios program (Lease Module) and upload documents files on shared web KRIS
(b) monitor and update leases due for commencements, renewals, early or natural expiry.
• Ensure all statutory requirements are adhered to in carrying out the responsibilities.
• Liaise and co-ordinate with Marketing and Accounts to ensure timely execution of tenancy documents.
• Where necessary, handle complaints from tenants and direct to relevant team to follow up with tenants.
• Liaise with lawyers, marketers and/or tenants on clauses to the terms and conditions in the tenancy agreement.
• Process yearly archiving of old or closed tenancy files for disposal after 7 years.

Requirements:
• Degree or Diploma in Arts or Business Administration or legal studies
• Strong command of spoken and written English
• Minimum 1 year of working experience preferably in leasing administration
• Pleasant disposition and an eye for details
• Ability to multi-task and work within deadline

Interested parties please indicate position on the email subject and send in your detailed resume with current and expected salary

career@fareast.com.sg