Administrative Staff - Temp

Administrative Staff - Temp
Job Scope

• General Administration

• Answer all incoming phone calls from all service lines

• Perform data entries of all incoming & outgoing equipments
(regional territories) into service control database

• Arrange stationery and expandable daily needs for service department

• To ensure all registration of service information into
related databases

• To ensure proper filing of all service related documents

• Planning and Support

• Answer all requests for service documents from agents

• Agent Order

• To receive and file all agent's parts order

• To check parts and price integrity of agent's order

• To issue Proforma Invoice for agent's order

• Service Documentation

• To check on history of supply for all service documents

• To update all modification and new service documents

• To convert all service documents into electronic format

• Incoming Inspection

• To account for all accessories received with incoming equipments

• To register all equipment information received

• To ensure filing of all consignment notes & invoices

• Repair Quotation

• To generate repair history for incoming equipments

• Repair Confirmation

• To ensure filing of all purchase order and acknowledgement

• Repair Inspection

• To prepare and send all job sheet to related departments

• To ensure proper filing of all related service documents

• Outgoing Items

• To ensure all equipments are returned with their
accompanied accessories

• To prepare tax invoices for all chargeable repairs (liase
with sales admin)

• To prepare shipping invoice, insurance and delivery notes

• To arrange for insurance coverage for equipments (liase
with sales admin)

• REP(Repair Exchange Program)

• To register all telescope or instrument information into
related database

Duration

• Minimum 1 month to 1.5 months

Preference/Requirements

• Knowledge of MS Access & Excel

• Familiar with proper filing and documentation

Please send your detailed WORD RESUME to resumes@lexis-consulting.com
We regret that only shortlisted candidates will be notified.