Personnel Assistant

Job Description:
Personnel Assistant ( Marine / Travel )

Responsibilities:
Recognise the ability of project personnel by reading and understanding each individual (IMCA) certification and experience to determine suitability for the project requirement
Update the CV in the personnel database with hard and soft copy of certificates and diploma’s
Propose project personnel for hire in close consultation with the project manager to the corporate personnel department
To organise travel arrangements (booking of accommodation, tickets, visa, etc) in close consultation with the project manager and the offshore supervisors/managers to ensure timely arrival and departure of project personnel, taking into account time zones and local transfer durations.
Liase with local agents to ensure meeting project planning for crew change and flight schedules, and local procedures
Assist in booking of the required courses and arranging doctor appointments for medical test or otherwise upon request


Requirements:
Adminstrative education with additional relevant courses
Preferably 2 year or more experience in an a marine company or a travel agent
Good communication and interpersonal skills
Proficient in Microsoft applications (Word, Excel, Outlook)
Fluent in English in speech and writing
Singaporeans and SPRs ONLY

If your qualifications complement the requisites and the job responsibilities interest you, send your resume to lingli.tan@bayesrecruitment.com.sg

PA/Secretary

Job Description:
PERSONAL ASSISTANT/SECRETARY - Support Senior Mgt
Location: Tuas

Maintains communication with clients via phone and handles routine inquiries in Account’s Manager absence
Handles client inquires, provide necessary information, and interfaces with the customer on routine matters
Follow up on client projects and assists in the preparation of client presentations
Calculates prices and develops systems to maintain pricing files
Files and maintains client agreements, contracts, rebates, confidentiality agreements
Entering and administration of projects in Project Master
Develops systems to maintain pricing files
Manages samples and market product for projects and market tests, including tracking of sample production, keeping the Account Managers informed
Expenses budget tracking and reporting
Extracting of monthly sales reports and support with the sales budgeting process
Consolidation of monthly and quarterly business vitality reports
Act as backup during the absence of another assigned Commercial Assistant
To maintain tight follow-up on outstanding issues and ensure timely updates status and progress to supervisor, colleagues and customers
To provide administrative support for the assigned commercial team, ensuring smooth operations for positive business impacts
Take proactive action and collaborate with commercial team and various departments to close gaps within the stipulated service standard
Participate in ad-hoc projects and assist the supervisor on any other duties assigned


5 days work week
Transport: Islandwide transport pick up at AMK, Novena, Woodlands, CCK, Bukit Batok, Lakeside, Chinese Garden Jurong East

Requirements:
Secretarial / PA (to Commercial Director) – about 20% to 30%
Prepares and organize client meetings, accommodation and travel arrangements
Help the Commercial Director with the flight/travel arrangements
Manage the calendar, arrangement of appointments/meetings
Help with preparation of presentation
Diploma in Business or Secretarial or equivalent preferred
3 to 5 years of related administrative and secretarial experience
Good IT skills in particular MS Excel and Powerpoint
Good attitude, flexible and willing to go the extra mile in getting things done


If you are experienced, competent in the above role, you are invited to send your MS Word format resume to linda.seng@manpower.com.sg stating the position applied for in your email subject header.

Personal Assistant

Job Description:
Salary: SGD 2000 - 3000
Company transport provided at Tai Seng MRT

Responsibilities:
Assisting in the full spectrum of Personal Assistant responsibilities.
Schedule CEO’s meetings and appointments.
Coordinate overseas business travel, transport and lodging and arrangements.
Manage and maintain all filing of confidential records and contracts.
Liaising with clients, suppliers and vendors.
Compilation of sales reports and project deadlines.
Preparation of professional sales presentation slides.
Assist in sales coordination, sales invoicing, in support of other department, when required.
Attend to guests during events
Basic data entry and administration duties.
Ad-hoc duties assigned by the Managing Director.


Requirements:
Minimally 2 years of relevant experience in personal assistance, secretarial duties and / or sales coordination activities.
Good administration, operational and customer service related skills are highly valued.
Excellent communication and interpersonal skills.
Strong command of written and spoken English and Chinese.
Dynamic, outgoing and pro-active personality.
Committed and highly dedicated to roles and responsibilities.
Singaporeans / Singapore PRs are welcome to apply.
Remuneration Package: $2,000 - $3,000 (dependent on experience)
On-The-Job training will be provided.


Interested candidates, please submit direct applications to kelvin@jobplus.sg.

(Please indicate interested position(s) accordingly with information on your latest salary package and expected remuneration)